1. Mission Statement – should encompass the vision that you have for your book club and how your book club intends to carry out your vision. It should also name any type(s) of services that you club plan to provide, if any. It should be 3-4 brief sentences or statements.
2. Book Club Officer Positions and Descriptions – You should state each of the positions and a description of what that person’s responsibilities will be. You also need to state how long the person will hold the position and how that process with take place. This is also a good section to talk about if the book club president position will change or if you will keep your position indefinitely.
3. Membership Requirements – State your requirements on how potential members can join the book club, if you’ll have open or close membership, and other requirements.
4. Book Club Meeting Specifics – State the information regarding your monthly meetings i.e. time, place and date; the facilitation of meetings and responsibilities; book selection process etc. You should also talk about what the process will be for inviting authors to meetings, paying expenses, and also when you’ll hold your annual planning meeting.
5. Dues – Even if your book club doesn’t take up dues you should still have a section in your bylaws stating just that. If your book club does take up dues you should talk about how much the dues will be annual, how often dues will be collected, who’s responsible for them, what they will be used for and also what happens if members do not pay on time or at all.
6. Code of Conduct – This section should be a set of rules and regulations that informs the members of how they should conduct themselves as a representative of the book club. A COC can include anything that will help protect the integrity of your book club and keep the relationship between your members intact.
7. Community Service/Social Events – You should state any projects or annual social events that either your book club will coordinate or partake in on an annual basis. You should also list the logistics for each of these entities.
8. Review of Bylaws – State how often your book club will review your bylaws. Bylaws should definitely be reviewed on an annual basis in order to keep your bylaws current and relevant to your book club as your bylaws will only be effective if they are up to date.
When members understand the vision of the book club and what to expect it makes for a great experience for all. Establishing bylaws will help to create a cohesive and enjoyable atmosphere for everyone involved.